Records and Archive Interim Manager 3 Month Contract

Job summary

Optalis is the adult social care delivery partner on behalf of Wokingham Borough Council and the Royal Borough of Windsor & Maidenhead Council.  Optalis is owned and funded by the 2 Councils.  Optalis is not a private provider or an employment agency.

Records and Archive Interim Manager, RG7 3BH Salary £30,000 pa pro rata. Duration 3 months

 Based at our nursing home, The Hollies RG7 3BH

This role has been identified on an interim basis to ensure compliance with legal and regulatory requirements, such as the UK GDPR, Data Protection Act 2018, and the Health and Social Care Act 2008 (Regulation 17), and is critical for providing high-quality, person-centred care.

This role will provide a framework and oversight for records management at an Optalis care home. Going forward a designated senior member of staff will have lead responsibility. 

·  Policy Implementation: Implementing records management policies and procedures that cover the entire lifecycle of a record, from creation, use and storage to ultimate disposal. Working with all care home staff to develop local procedures in line with existing policies that can be easily followed and embedded.

·  Ensuring Compliance: Ensuring the care home meets all legal and regulatory standards set by bodies like the Care Quality Commission (CQC).

· Work with the Care Home and Information Governance to establish effective systems for records management that ensure accuracy, accessibility, and secure maintenance of all records

·  Providing Resources and Training: Ensuring staff have the necessary training, resources, and systems (manual or electronic) to manage records competently.

·  Monitoring and Auditing: Setting up systems to monitor and review record-keeping practices regularly to ensure compliance and identify areas for improvement.

·  Secure Storage and Disposal: Establishing secure systems for the storage of records and arranging for the confidential and certified disposal of records that have passed their retention period.

·  Information Sharing: Defining clear procedures for securely sharing information with external professionals and agencies, adhering to "need to know" principles.

For more information the full job description is attached.

Working for Optalis you will also receive a range of benefits, including:

• A Perkbox rewards package offering discounts on cinema, shopping, health, travel and insurance
• 25 days annual leave (pro rata) rising annually to amaximum of 30 days with 8 bank holidays, and an extra day off for your birthday
• An additional health and well-being day
• A comprehensive paid training and development programme
• Excellent career progression opportunities and support
• As a valued and integral member of the team you will have a voice in the service and forums to be heard and make a difference
• STAR awards – a reward scheme which recognises staff who have gone the extra mile
• A generous pension scheme

Optalis is committed to safeguarding and promoting the welfare of our staff and customers. All successful applicants will be required to undertake a DBS check and will need to provide proof of their right to work in the UK.

We anticipate this being a popular role and therefore reserve the right to close early should there be a large volume of applications.  We would therefore advise not to wait until the closing date to submit your interest.

This role  is  exempt from the Rehabilitation of Offenders Act 1974. The DBS clearance level required is Enhanced with Adult Barred list.