Office Assistant / Receptionist

Job summary

We're looking for a friendly, organised and professional Office Assistant / Receptionist to support our Executive Assistant in the day-to-day running of our Support Office in Beaconsfield.

This is a part-time role working 15 hours per week, ideally Tuesday to Thursday, 10:00am – 3:00pm.

What Signature Offer

• £13.45 per hour
• 15 hours per week - 10.00am to 3.00pm, 3 days a week - ideally Tuesday to Thursday.
• Up to 30 days annual leave, plus bank holidays, depending on length of service (based on a 5 day week)
• Workplace pension with matching contributions
• Private medical insurance and company sick pay
• Life Assurance Scheme
• ‘Blue Light’ discount scheme eligible
• Refer A Friend Incentive £50 voucher and up to £1,000 cash bonus
• Staff recognition scheme – Purple Heart Award
• Ongoing career training and development
• Employee Assistance Programme, occupational health support and wellbeing services
• Plus cycle to work scheme, study support, long service awards and more

Transport Links

• Commuting - Beaconsfield nearest train station
• Walking - 5 minutes from Beaconsfield train station

Your Role at Signature

As the first point of contact for our Support Office, you'll play an important role in creating a welcoming and professional environment for colleagues, visitors and suppliers. Working closely with the Executive Assistant, you'll help ensure the office operates smoothly and efficiently.

Your responsibilities will include:

• Answering and confidently screening incoming telephone calls.
• Welcoming and assisting visitors and guests.
• Managing meeting room bookings and coordinating hospitality arrangements, including ordering lunches.
• Arranging courier and postal services.
• Ordering office stationery and consumables.
• Providing general administrative support across the Support Office.
• Assisting with the organisation of meetings and ad hoc events.
• Supporting the Executive Assistant with a variety of day-to-day administrative tasks.

What we’re looking for

We're looking for someone who is:

• Friendly, professional and approachable.
• Highly organised with excellent attention to detail.
• Confident communicating with people at all levels.
• Able to manage multiple tasks and prioritise effectively.
• Proficient in Microsoft Office and general office administration.
• Reliable, proactive and happy to work independently as well as part of a team.

About Signature

Signature Senior Lifestyle offers unrivalled residential and dementia care in luxury homes. We strive for excellence in everything we do and make a real difference to our residents’ lives. Our team is one of our biggest assets.

If you enjoy working in a varied role where no two days are the same, we'd love to hear from you.