Purchase Ledger Assistant (Sage 50 Specialist) / Purchasing

Job Description: Purchase Ledger Assistant (Sage 50 Specialist) / Purchasing Assistant

Job Title: Purchase Ledger & Purchasing Assistant

Department: Finance / Accounts

Reports To: COO /CEO

Employment Type: Full-time

Salary:

Job Purpose

We are seeking an organised, detail-oriented, and experienced Purchase Ledger /Purchase Assistant to join our finance team. The successful candidate will take full ownership of the purchase ledger process, ensuring all supplier invoices, expenses, and payments are processed accurately and efficiently. Proven hands-on experience with Sage 50 Accounts is an essential requirement for this role.

Key Responsibilities

• Invoice Processing: Inputting, coding, and matching high volumes of supplier invoices and credit notes accurately into Sage 50.
• Reconciliations: Regularly reconciling supplier statements against Sage 50 records to identify and resolve any discrepancies or missing invoices.
• Payment Runs: Preparing and processing weekly/monthly BACS payment runs for management approval.
• Query Resolution: Acting as the first point of contact for all supplier queries, investigating discrepancies in pricing or quantities, and liaising with internal departments.
• Expense Management: Processing expense claims and ensuring correct nominal coding and VAT application.
• Data Maintenance: Setting up new supplier accounts and maintaining up-to-date, accurate records on Sage 50.
• Month-End Support: Assisting the Finance Manager with month-end closing procedures relating to the purchase ledger.
• . You’ll own supplier relationships, ensure accurate and timely processing, and keep our accounts payable clean in Sage. Ideal for someone who’s hands-on with Sage and likes getting things reconciled.
• Support the business with purchasing, speaking with suppliers, and obtaining quotes for items required.
   

Key Requirements & Skills

• Software Expertise: Minimum of 1–2 years of daily, practical experience using Sage 50 Accounts (essential).
• Experience: Proven track record working within a busy accounts payable or purchase ledger function.
• Attention to Detail: High level of accuracy in data entry and a sharp eye for spotting financial discrepancies.
• Communication: Strong verbal and written communication skills for building positive relationships with suppliers and internal teams.
• Organisation: Ability to prioritise a busy workload, meet tight deadlines, and keep paperless/physical filing systems meticulously organised.
• Excel Skills: Competency in Microsoft Excel (e.g., vLookups, basic formulas) for data exporting and analysis.

What We Offer

Amaya Care Homes is based conveniently on Radlett High Street, and provides a fun environment to work in.

*Role Summary*

We’re looking for a detail-focused Purchase Ledger specialist to manage the full supplier invoice cycle. You’ll own supplier relationships, ensure accurate and timely processing, and keep our accounts payable clean in Sage. Ideal for someone who’s hands-on with Sage and likes getting things reconciled.

*Key Responsibilities*
- *Invoice Processing*: Code, input and process supplier invoices and credit notes into *Sage 50 / Sage 200* accurately and on time
- *Supplier Management*: Reconcile supplier statements monthly, resolve queries and discrepancies, and maintain strong supplier relationships
- *Payments*: Prepare BACS payment runs, ensure approvals are in place, and post payments to Sage
- *Reconciliations*: Maintain purchase ledger control account reconciliations and aged creditor reports
- *Compliance*: Ensure VAT is coded correctly, 3-way matching for POs, and all documentation meets audit requirements
- *Reporting*: Provide weekly/monthly reports on aged creditors, spend by supplier, and payment forecasts
- *Process Improvement*: Support month-end close and help streamline AP processes